The following list is not all-inclusive, but it gives a general picture of the diversity of property management activities that we conduct.
- Send monthly assessment bill, which includes return envelope and "comments" section. Monthly bill details current assessment, late fees and/or legal fees, and special assessments, which may include fines. Bills are in clients' hands well before the first of each month.
- Receive payment checks and process online payments, post homeowners' accounts and deposit funds directly into bank of Homeowner Association name.
- Receive, review, and pay vendor invoices. Present invoices for vendor/contractor services to the Board upon written request.
- Prepare and promptly deliver monthly detailed financial statements, itemizing actual expenses versus budget expenses. The financial also includes cash flow statement (showing where the cash is), balance sheet, delinquency reports (showing status of collection of delinquencies), and check disbursement register.
- Prepare checks on association bank account for payment of bills. Board may co-sign checks if requested.
- Prepare annual budget no later than ninety (90) days prior to the end of the fiscal year.
- Keep all books and financial records in accord with general accounting principles.
- When units are sold, deliver accurate statement of account to escrow company, as well as ALL documents of the Association.
- Solicit bids for independent annual examination of the books of association by CPA if required and/or requested.
- Ensure that taxes are filed in a timely manner.